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Become an Exhibitor

Early Bird Rate Ends: 07/31/2017 at 11:59 PM EDT

As an Exhibitor or Supporter, you will have the unique opportunity to meet, share, and dialogue with key opinion leaders and decision makers. This conference includes attendees who are involved in clinical and basic science research and represent domestic and international universities, for-profit, and not-for-profit organizations focusing on chronic diseases such as diabetes, HIV and AIDS, hypertension, asthma, cancer, and heart disease. Exhibitors and Supporters will meet attendees and exchange information about products and services directly related to the conduct of bench, clinical and community-based research activities.

Exhibitor Type Before 08/01/2017 1 Before 09/25/2017 1
Non-Profit 2 $1,200 $1,500
For-Profit 2 $1,800 $2,250

About the Exhibitor Rates

1 For discounted rates to apply, funds must be received by the respective deadline.

2 Includes Conference Registration for one attendee, opening ceremony reception for one attendee, booth descriptor in program syllabus, and more.

General Benefits to Exhibitors

  • Complimentary listing published in final program (if received by 10/10/2014)
  • Special price hotel room rates at the Marriott Wardman Park (Conference Headquarters)
  • On-site Exhibitor Help Desk
  • Twenty-four (24) hour exhibit floor perimeter Security
  • Nightly vacuuming of aisles
  • 8' high backwall drape (in a pre-determined color)
  • 3' high siderail drape (in a pre-determined color)
  • One 7”x44” Identification Sign
  • One 8' Draped Table (in a pre-determined color)
  • Two Side Chairs
  • One Wastebasket

Exhibition Benefits to Attendees

  • Meet and network with research colleagues, NIH, and other scientists
  • Strengthen relationships between academic, research, and policy programs and institutions
  • Keep up-to-date with colleagues' research
  • Showcase their range of experiences, insights, and collaborative opportunities
  • Launch new partnerships and collaborative ideas and products
  • Recruit faculty and students to institution and programs

Advertisement Opportunities

Submissions Due: 09/25/2017 at 5:00 PM EDT

In addition to exhibit space, we are providing an opportunity for advertisement in the Program Syllabus. Institutions can share upcoming educational events, career opportunities, etc. Commercial product endorsements and promotional activities are prohibited. All ads must be reviewed for appropriateness and will be accepted accordingly. For inquiries, contact

Ad Dimensions 1 Fees before 08/01/2017 2 Fees before 09/25/2017 2
Full Page
Half Page
Quarter Page

About the Advertisement Rates

1 Ads may be submitted in Illustrator, EPS, TIFF, or Photoshop format (minimum 300 DPI, with 1/4" margin and 1/4" bleed).

2 For discounted rates to apply, funds must be received by the respective deadline.


Notification of registration cancellations must be submitted in writing to the Conference Secretariat. Registration cancellations occurring prior to August 1, 2017 will be assessed a 50% cancellation fee. No refunds will be granted for cancellations made on or after August 1, 2017. Refunds will be distributed no later than 30 days after the close of the Conference. Neither the Conference nor its agents will be liable for canceled or delayed flights. The request for registration refund must include the tax identification number of payor.

Conference Administrators reserve the right to cancel activities prior to the scheduled date should uncontrollable circumstance make it necessary. Each registrant will be notified via the email address(es) provided during the registration process. In the case of activity cancellation, the liability of the Conference is limited to the registration fee.

Conference Administrators reserve the right to limit the number of participants in a program and is not responsible for any expenses incurred by an individual or institution whose registration is not confirmed and for whom space is not available.